Event Coordinator

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard and have some fun in the midst of it all.

We are proud to have been named the National Apartment Association's 2025 Top Employer in the Supplier Category. 

Benefits that drive themselves

• Full Time, Monday-Friday, 8am-5pm.
• Salary: $65K 
• Paid Holidays Off and No Weekends! 
• Hybrid work from home options after training has been completed!
• We offer full benefits such as medical, dental, vision, life insurance, disability, 401K, 104 hours of paid time off accruals, complimentary gym access, meal prep services, and much more!
• Employee discount program.
• Long-Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 28 Branches across the Country.
• Named Top 100 Companies in Tampa Bay 2019, 2020, 2021, 2022, 2023, 2024 and 2025!

• 5 or more years of corporate event management experience, ideally in a B2B setting. Project management and budgeting experience required.
• Organization and Time Management: Maintaining detailed timelines, managing multiple tasks, and meeting deadlines.
• Technical Competence: Excellent Excel and PowerPoint skills as well as other tools and software needed plus an understanding of audio and visual/event production that may be needed.
• Communication: Excellent verbal and written communication skills for interacting with clients, vendors, and staff.
• Problem-Solving: Identifying and resolving issues that may arise during the event planning process.
• Budgeting and Financial Management: Creating and managing event budgets, tracking expenses, and ensuring costs are within the allocated budget.
• Negotiation: Negotiating with vendors to secure favorable rates and terms.
• Leadership: Leading and motivating event staff.
• Creativity: Developing innovative event themes and ideas.
• Attention to Detail: Ensuring that every detail of the event is carefully planned and executed.

• Managing venue selection and negotiating detailed service contracts for off-site events.
• Contracting and coordinating with caterers, entertainment, audio visual, and all event vendors as needed.
• Creating and adhering to event budgets, managing expenses, tracking costs, and reporting expected, ongoing, and final spend to leadership and stakeholders.
• Leading cross-functional teams to execute event plans.
• Communicating with employees, attendees, vendors, and partners to ensure seamless participation.
• Addressing issues and challenges that may arise during the planning or execution of the event.
• Management of all event platforms, software or tools to execute the event including the ONE Conference (VFairs) app, Monday.com for project management and coordination of tasks within the Marketing Team, or others as needed.
• Assist with event logistics for large national-level tradeshows.
• Hiring, training, and managing event staff as needed.
• Supervising the set-up, execution, and breakdown of the event.
• Gathering feedback, analyzing event results, and providing reports.

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