Administrative Assistant

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

We are proud to have been named the National Apartment Association's 2023 Top Employer in the Supplier Category. 

Benefits that drive themselves

• Competitive Pay of $19/ hour, depending on experience and education.
• Full Time, Monday-Friday, 8:00am - 4:30pm. 
• Paid Holidays Off and No Weekends!
• We offer full benefits such as medical, dental, vision, life insurance, disability, 401K, 104 hours of paid time off accruals, complimentary gym access, meal prep services, and much more!
• Employee discount program.
• Long-Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 28 Branches across the Country.
• Named Top 100 Companies in Tampa Bay 2019, 2020, 2021, 2022, 2023, and 2024!

Overview

The Purchasing Administrative Assistant will support the purchasing department by performing administrative tasks and ensuring the smooth operation of procurement activities. This role requires excellent organizational skills, attention to detail, and the ability to communicate effectively with suppliers and internal team members.

What you will need

• High school diploma or equivalent.
• Familiarity with basic accounting and inventory management principles.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and accuracy in data entry.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to prioritize tasks.
• Professional and courteous demeanor.
• Self-motivated and capable of multi-tasking

How you will make an Impact

• Assist the Purchasing leaders with daily administrative tasks. 
• Prepare and maintain purchasing documents, reports, and records. 
• Organize and schedule meetings, appointments, and department activities. 
• Manage the purchasing department’s correspondence, including emails, phone calls, and mail. 
• Keep an updated contact list for Branch Managers and Branch Administrators for each branch location, and update as team changes occur. 
• Create and close daily transfers for the Buyers team. Assist with transfer entries for new branch openings as needed. 
• Maintain and monitor all transfer within the system. 
• Track and manage WSL items across the company, ensuring the system is updated accordingly. 
• Process and verify the transfer of Marketing items, ensuring accurate system updates. 
• Facilitate orders and shipments of promotional goods. 
• Adjust data in Chadwell Supply’s computer systems, including the Compass department page, transfers, ETAs. Including, planned or not planned inventory. 
• Ensure that all emails sent to the purchasing group are identified by action needed and forward to the appropriate purchasing team member(s).
• The role is based in a typical office environment. 
• Must be able to sit for extended periods, climb steps, bend, stoop, and carry products up and down ramps and walkways as needed.

• Associate degree or higher preferred. 
• Previous administrative experience, preferably in a purchasing or procurement environment. 
• Experience with ERP systems or procurement software is a plus.